This week Charles, Lisa, and Paige sit down and talk about things they see at events that could be avoided. Check out these tips below:
- Audio in your non – general session areas. A lot of times people are so focused on the main room. If you have a large group you need to get them into room fairly quickly and its difficult to do if you don’t have anything guiding them. Having audio in the hallways or spaces really helps to get them prepared. It’s not just audio though, we have a client put an LED sign in the spaces with the schedule so people know what is going on. You can loop sponsors and scheduling. There are so many opportunities when your audience isn’t sitting in their seats.
- Spending too much time and money on the wrong things. People spend thousands on the little trinkets at the table. Does anyone really care what brand it says on it. A hotel brand is probably good enough, using that money elsewhere can create a greater impact. Get sponsors to cover the cost of things.
- Buffet style food. It could work for some events but at an event, some of the largest donors go there later and they could not start the main program because they were still in line at the buffet. It pushed the whole program back. You need to think of timing and making sure everyone is fed.
- Content being ready too late. Many events that have been done year after year with a flow but I’ve realized a lot of times we are getting to the show and are just receiving the content two hours before going live. That gives everyone anxiety, you don’t have the time to check everything over and make sure it is going to run smoothly. You have to have that time.
- Not having a singular decision maker. A lot of times we work with a board of directors or a group of people, and it is great. However, when all of those people become the ultimate say, it gets really confusing for vendor relationships and everything. From a vendors perspective it’s important to know who we should listen to or talk to for changes and additions especially on site.
- Don’t hire vendors too late in the game. You might not get the a – team or vendors might not be able to work well together.
Mid 1999, Robert, a native New Yorker, decided to dive headfirst into the “events world.” Since then, he has never looked back! After nearly ten years of running events at a prestigious country club, as well as his own event planning company, Robert began to utilize his talents in Manhattan and the Hamptons.
In the beginning, Robert worked in the Meatpacking District for Robbins Wolfe Eventeurs. Not only did he plan many first-class, off-premise events throughout Manhattan, he also sold, planned and executed many of their pristine events at their exclusive premier venues: Rubin Museum of Art; Bridgehampton Tennis and Surf Club; The Ocean Resort at Bath and Tennis in Westhampton Beach; and Discovery Times Square.
In 2012, Robert was named General Manager of Elegant Affairs Off-Premise Catering & Event Planning. There he oversaw upwards of twenty Managers and 150 employees. During his tenure, he was also able to learn everything there is to know about catering to New York’s Corporate and Social Markets.
Robert then became a part of the talented, growing team of Relish Caterers + Event Planning in 2016; working on numerous projects throughout Manhattan, the Tri-State, and the Hamptons.
Currently, Robert is now overseeing the Events Department for the Wildlife Conservation Society, optimizing the profits for all of their private events, being held within all of the WCS Parks (Bronx Zoo, Central Park Zoo, Queens Zoo, Prospect Zoo, and New York Aquarium).
During the earlier years of his career, Robert attained two Bachelor’s of Science Degrees; one in Economics, the other in Business Management.
In Robert’s spare time, he has a passion for networking, the wine country, movies, good books, and cooking. In addition to that he also loves local sports, art, live music; and all else New York has to offer him.
This week Charles and Lisa sit down with Kelli who has worked with many big brands; Facebook, Redbull, Universal Studios to name a few. With big brands and big events comes big stories! Hear how these big brands approach their events.
Does having a professional Emcee make a difference for your event? Is it worth the cost of hiring one? Charles and Lisa sit down with professional Emcee, Amy McWhirter. Hear the ways emcee’s make a difference for your event and the tricks they have learned to create engagement!
Tell us about you.